Understanding the GKV Report

Gkv monthly report

The GVK monthly report is used to determine the health insurance contribution in the case of multiple employment. The information is also useful for tracking changes in an individual's health insurance coverage.

The amount you pay into social security depends on the contribution assessment ceiling. Contributions from dependent work are only payable up to a specific limit. When an employee works on different tasks, the same rules should apply.

If you have several jobs, the insurer will check your remuneration notifications (e.g., notifications of termination or annual notifications) from January 1, 2015, across all employers. In this way, it is clarified whether contributions were paid from remuneration that exceeded the contribution assessment limit and was, therefore, wrongly paid.

If the health insurers think it is likely that you will exceed a contribution assessment limit in a category, it requires monthly reports from the employer.

What is the Statutory health insurance monthly report?

Since January 2012, there has been an obligation to submit a monthly statutory health insurance report per section 28a (1) sentence 1 no. 1 WpHG. 10 SGB IV and 11b DEUEV. A monthly report is a testing tool for measuring health insurance contributions across multiple insurable employment situations. 

It is filled out as part of the first payslip for the subsequent employment and must be submitted to the health insurance company within six weeks of the payslip.

The reporting procedure falls under the DEÜV (Data Collection and Transmission Ordinance). The six-week registration period includes all employment relationships subject to social security contributions.

The employer can send the GVK monthly report to the health insurance company. Employees who earn extra income must hand this over to their employer monthly.

The social security agency uses this method to check whether someone with several jobs could exceed the defined contribution limits in the future and therefore pay too little into social security.

Statutory health insurance monthly reports in practice

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Employers must focus on observing the Data Collection and Data Transmission Ordinance. They have to register their employees with social security agencies, keep their master data up to date, and provide information on salaries paid at regular intervals. 

Non-submitted GVK monthly reports are to be forwarded as soon as possible. However, it is conceivable that some reports that have already been sent were not required or carried out.

It will help if you unsubscribe from these notifications, usually when someone unsubscribes from a part-time job

The insurance company can only react when all previous employer documents are accessible. It can lead to delay, leads to overlap, or absenteeism. It means additional business expenses and, worst case, risk or loss of earnings for the employees.

As an employee, you can learn more about the GVK monthly report and other employment-related topics from your employer or health insurance company.

Exceptions to the statutory health insurance obligation

You do not always have to register with a health insurance company. If you have your first mini-job alongside a main job subject to compulsory insurance, you do not need to register for the first job. This step becomes necessary if a second or third mini-job is added to the main job.

The same applies to students who take up a few hours of work alongside their studies and were previously unemployed. However, if you were employed for a year or more before starting your studies, you must register with a health insurance company from the first day of work.

The GVK monthly reporting obligation also does not apply to employees who only work temporarily in Germany and are insured in their home country. These people usually have a European Health Insurance Card (EHIC). The EHIC is valid for up to 12 months and proves that you are entitled to emergency medical treatment.

You do not have to submit a GVK monthly report as a self-employed person. Instead, you pay into social security voluntarily or not at all. You can then take out statutory health insurance if you wish.

What must be included in the GVK monthly report?

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The DEUEV lists the data that must be included in the monthly report:

  • Last name, first name, and date of birth of the insured person.
  • The number assigned to the insured person by the health insurance company the
  • Amount of the salary paid
  • Social security contributions that are deducted from this salary and delivered to the health insurance company
  • Calendar month to which the notification relates
  • The employer's name and address are assigned to the employer by the health insurance company Number.To fulfil the DEÜV, all health insurance reports and confirmations are processed electronically using encryption. The forms for this application process are similar to the tax forms. 

If you have several jobs and your total income is below the contribution assessment ceiling, the social security contributions are calculated and deducted individually for each employer. 

Only one employer can be the main employer. Employees are assigned to the third tax bracket if they receive the best tax bracket (one to five). All other companies are placed in tax bracket six.

Highlights des Berichts

Der GKV-Monatsbericht enthält verschiedene Highlights, die für Arbeitgeber, Arbeitnehmer und Krankenkassen interessant sind:

  • Gesamtzahl der im Unternehmen Versicherten

  • Einzahlungsbetrag in die Sozialversicherung

  • Entwicklung dieser Zahl im Zeitverlauf

  • Anzahl der Personen, die aus dem Unternehmen ausgetreten sind

  • Höhe der ausgezahlten Leistungen

  • Entwicklung dieser Zahl im Zeitverlauf

Dies sind nur einige Beispiele. Der GKV-Monatsbericht wird ständig weiterentwickelt und regelmäßig um neue Features ergänzt.

What are the benefits of the GVK monthly report?

The GVK monthly report is a comprehensive and details report on the health of your business. It provides information on your employees, benefits, and medical conditions.

The GVK monthly report also includes a summary of all medical claims submitted by the company this month. You can use this information to analyze trends in employee health and track down any specific problems affecting your business.

You can analyze the performance of your business over different periods, such as month-on-month, quarter-on-quarter and year-on-year. It helps you identify trends in your industry to plan for the future.

It can help to identify issues and risks that may impact your business or the overall health of your organization.

Highlights of the report

The GVK monthly report contains various highlights that are of interest to employers, employees, and health insurance companies:

  • Total number of people insured into social security
  • Development of this number over time
  • Number of people who left the company
  • Amount of benefits paid
  • Result of this number over time

These are just a few examples. The GVK monthly report is constantly being developed, and new features are regularly added.

Possible problems with the GVK monthly report

If an error occurs when submitting the monthly report, this can have serious consequences. For example, an employee you should not include may not receive the benefits to which they are entitled.

If an employer does not submit the monthly report on time, they may have to pay a fine. The fine amount depends on how many employees are affected and how late the filing is.

It is, therefore, important that the data in the monthly report is correct and up-to-date. It is best to hire a payroll clerk or professional payroll service to avoid problems. They have the necessary knowledge and experience to fill out the GVK monthly report correctly.

Employee Management
Eveline Jacobse

Written by:

Eveline Jacobse

Eveline is an experienced HR expert with a passion for content writing in the field. She has distinguished herself by sharing her in-depth knowledge and insights into HR topics and trends through articles that are both practical and informative. Her experience and expertise in human resources add value, and she continues to dedicate herself to informing and inspiring peers with her well-thought-out and well-founded content.


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