Online Employee Scheduling Software

Quickest and easiest scheduling tool

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The benefits of employee scheduling software

Employee scheduling software is increasingly used to create work schedules. Scheduling is time-consuming and is often a complicated task. By using our planning software, you can easily and quickly create work schedules with an overview on expected costs.

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Create a schedule quickly and easily

With Shiftbase, you can easily set up repeating as well as standard shifts, which can be dragged and dropped into a schedule.

Recurring shifts

Scheduling a recurring shift can be done by adding a shift and making it recur for a specified period. Based on this, you can make a schedule template, which can be easily adjusted when needed. With recurring shifts, you pick which set weekdays to schedule, and an end date for the schedule.

Drag-and-drop shifts

Recurring shifts

Multiple timesheet views

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Availability

Employees can indicate their availability via mobile app or PC, and it is then displayed in the work schedule, enabling the planner to take this into account easily. Additionally, supervisors can enter availability on an employee’s behalf.

Availability reminders

The software features availability reminders so employees do not forget to update their availability.

A clear overview of available employees

Automatically send availability reminders

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Easily create schedules and track hours worked

The advantages of employee scheduling software are, for example, that the availability and absence of employees is shown in the schedule. Also, the expected wage costs and scheduled hours are visible, so that the planner has insight into the occupation. Because the software runs online, employee can always access the schedule using the mobile app or on a desktop.

Budget

Set maximum budget for a schedule, based on either time or salary. When the projected costs exceed the budget, a notification is sent to the planner.

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Exchanging shifts

Employees can swap shifts among themselves with the approval of the scheduler. When an employee clicks on a shift, an exchange request can be sent to selected employees. Once one of the selected employees accepts the shift, the planner is notified. As soon as the exchange request is approved, the shift is automatically changed in the schedule.

Allow employees to provide their own replacements

With the approval of the scheduler

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Open shifts

With open shifts, you can send employees an invitation for a particular shift. The planner determines which employees are invited, sending an email and push notification to let them know. The first employee to confirm the shift is automatically scheduled.

Inviting employees to pick up a shift

Let employees schedule their own shifts

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Required shifts

It is possible to set the required occupation in the work schedule. For example, you could indicate the minimum, maximum, or the exact number of shifts to be scheduled. With required shifts, you can easily check whether the final schedule meets the desired occupancy.

A schedule that always meets the set criteria

Clear overview of the shifts to be planned

Open shifts

Invite employees to take over open shifts by emailing them and sending a push notification.

Required shifts

Specify the shifts the timesheet must include per day. This way you will always meet the desired occupancy.

Availability

Let employees specify their availability so planners can create a suitable work schedule easily.

Shift exchange

Let employees exchange shifts, either with or without the approval of a planner.

Skills

Create an employee schedule based on skill sets, which can be linked to shifts and employees.

Weather forecast

View the weather forecast in the schedule so you can easily adjust the occupancy based on the circumstances.

Drag-and-drop

You can easily make changes to the timesheet by dragging and dropping shifts in the employee schedule.

Publish

Easily publish employee schedules and share them by email or push notification with your employees.

Absences

View all absences in the schedule so you can easily keep them in mind when planning shifts.

Calendar sync

Link the schedule via iCal with your personal calendar from Outlook, Google or Apple.

Working Hours Act

Real-time monitoring of the schedule for the Working Hours Act, so you can take this into account during planning.

Budget

You have instant insight into wage costs and budgets during the creation of a schedule.

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Easily schedule shifts on the go

With our mobile app, you have insight into employee schedules. In the app, you can adjust shifts in the schedule while on the go, see how many shifts are still open, and approve exchange requests.

View the overall schedule

Specify availability

Link via iCal possible

Scheduling shifts

Accept exchange requests

View open shifts

Start today with Shiftbase’s free employee scheduling software!

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Frequently asked questions

  • Employee scheduling is finding the right balance between staffing needs and staff availability, taking account of the organisation’s objectives and organised from the organisational policy. The use of good staff planning software allows you to take quantitative and qualitative staffing needs into account, so the roster won’t show any holes or double shifts. Using online employee scheduling software, companies, institutes and facilities can check and monitor the hours worked. Furthermore, holiday periods, absences and breaks are clearly defined in order to be able to act in accordance with the legal requirements. The roster is not only an important tool for managers and supervisors though, also employees can benefit from it. It can be used to avoid misunderstanding and ambiguities.
  • The following points are essential for a good employee schedule:

     

    1. Take account of the staff’s wishes and needs when making a roster.
    2. Be aware of the peak and off-peak hours of your company.
    3. Communicate your planning with your staff.
    4. Make it easy to communicate adjustments to the roster.
    5. Make the roster accessible.

     

    Use professional employee scheduling software to create an organised roster, including e.g. insight in the costs, availability, absence and required (number of) employees. Creating a comprehensible staff planning takes a lot of time and is a complicated task. Using the right roster software, you can quickly and easily create a strategic employee scheduling.

  • An employee schedule should include all the details required for the staff to be able to properly carry out their duties. For instance, the right location, the right time and possible remarks.
  • A staff planning clearly indicates to all of the organisation’s employees where and when they have to work.
  • You can easily create a planning with employee scheduling software in the cloud. The biggest advantages are:

    • You instantly have all the information at hand.
    • Your staff has access to the most current planning, always and everywhere.
    • You can immediately see who is and who isn’t available.
    • In case of conflicts in the planning, you receive an alert.
    • You can check a roster for possible breaches regarding the Working Hours Act.
    • You can keep the time tracking in the same software and directly compare it with the planning.
    • You can manage the roster from any location.
    • You can forward the hours worked to your salary packages, which are linked, so salary administration will take less time and work.