Not everyone can cover everyone.
Qualifications, registrations, and who is signed off for what. Match it by memory and you find out on the day.
Healthcare
Less time on the schedule, more time on care.
Built for practices and care homes. The sleep shifts, the on-call and four kinds of time off all come out right before you send pay off, instead of you working them out on a calculator.
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Join the 8,000+ shift businesses and their 250,000+ employees who chose Shiftbase.
4.4/5from
The problem
Care doesn't wait for the schedule to catch up.
Opening hours are fixed, qualifications are not interchangeable, and the working-time rules are not optional. Plan it by hand and the first place you find out is a gap in the cover.
Rules surface too late.
Rest between shifts, maximum hours, breaks. If they only show up in payroll, the schedule already broke them.
Leave and sickness land on the schedule.
A request goes to one inbox, the balance sits in another sheet, and cover gets arranged in a corridor conversation.
Employee scheduling:quality(80))
See who is qualified before you fill the shift.
Tag a qualification as a skill and require it on the shift, and Shiftbase shows planners who holds it. You can also set it so that nobody without the qualification can claim that shift. A planner can still assign anyone.
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Know a shift is short before anyone walks in.
Set how many people each shift needs, per team and per day, and repeat it for the weeks ahead. A counter shows how many you've scheduled against how many you need, so a late shift that's one person down stands out. Drag the missing shift onto whoever's free.
Absence:quality(80))
Time off, sickness and cover in one place.
Statutory and non-statutory time off, IKB and PLB, each with its own balance, sitting next to the schedule so you can see what approving it leaves you on the floor. These are set up as balance pools rather than shipped as named instruments, so the configuration happens once at the start.
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Care teams that run on Shiftbase get their Spark back.
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Healthcare
“Shiftbase is very user-friendly, clear, and fast. It provides us with a good work schedule for all employees at the different testing locations and for various services.”
Ramona Christiaans
Planner, GGD West-Brabant
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Facility management
“The use of Shiftbase encourages employees to check their hours. If there are questions, the system can be directly consulted, and a solution offered.”
Django Stoutenburg
Operational planner at Tomingroep
8,000+
businesses run on Shiftbase
250k+
daily users
#1
workforce software in NL
What changes for you.
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Practice ownersEvery opening hour covered, and defensible.
See coverage, leave, and contract hours in the same view, before the week starts rather than after a complaint.
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Team leadsSee who is signed off before you fill it.
Post the shift and Shiftbase shows who holds the qualification. You can also set it so that nobody without the qualification can claim it.
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TeamAlways know when you work.
Shifts, swaps, leave, and your hours in the app, so the schedule isn't a printout you have to photograph.
A Monday with Shiftbase.
A care day is built around opening hours and the people qualified to cover them. Here is how it looks when the schedule, the absence, and the hours sit in one place.
Handover.
The early team clocks in. Who is on, and what they're signed off for, is on one screen.
A sick call.
Post the shift open and whoever is qualified and free can claim it. Cover is confirmed before the first appointments run late.
A leave request.
Approve it knowing what it does to next week's cover, with the balance updated in the same place.
Late shift ends.
Evening surcharges and breaks are already counted. The payroll export needs no reconstruction.
Try it out, then decide.
Set up in a day.
Every feature is available from day one, no credit card needed. Your first week can be live tonight.
Runs on shifts.
If your business runs on shifts, the setup already matches how you plan. Invite your team, set it up, and run it on a real week.
Cancel anytime.
Monthly plans, no long contracts. If Shiftbase doesn't fit your business, you leave with your data.
Data stays in Europe.
Wage data and contracts are sensitive, so we store them on European servers under GDPR.
Want to use Shiftbase at scale?Talk to sales
Industries
Every sector plans differently.
Restaurant
Publish once, and set the takings against the hours.
Hotel
Front desk, housekeeping and F&B on one schedule.
Retail
Approve the time off and see who that leaves on the floor.
Healthcare
Sleep shifts, on-call and four kinds of time off.
Recreation
Fill a peak week from a team that is half new.
Transport
Keep depot and warehouse hours in one place.
Production
Plan the crew, not the line.
FAQ
Got questions?
Everything about running a care team on Shiftbase, and if it isn't here, our team is one message away.
Yes, you can stop someone claiming a shift they are not qualified for: require the qualification as a skill on the shift and nobody without it can claim it. A planner can still assign anyone so the check sits on claiming rather than on assigning.
For Dutch working-time law, yes: Shiftbase checks the schedule against the Arbeidstijdenwet and shows rest between shifts and maximum hours before you publish, without blocking it. On any schedule it also flags a shift that lands on approved time off, overlaps another shift, or runs past someone's contract hours.
No to both, for different reasons. Home care is route based, and Shiftbase holds no client, address or travel record to attach hours to. Hospitals need rotating week patterns and clinical rostering, and neither exists. Shiftbase fits a practice covering a morning and an afternoon, or a care home running early, late and night.
Yes. On-call, stand-by and sleep shifts run off a rate card that pays and accrues at percentages below 100, and the wait hours reach payroll on their own line. What Shiftbase does not hold is a rotation object, a flat on-call allowance or call-out tracking, so a shift pattern that rotates week by week is built by hand.
Wage data and contracts sit on EU servers and are handled GDPR-compliant. Access follows the roles you set, so people only see what their job needs.