Absence management

Absence Registration Software

All your absence registrations in one place

Easy online absence requests and registration

With Shiftbase, you can easily request days off and keep track of vacation hours. By using Shiftbase’s online service, the entire process for absences is automated.
Shiftbase - Absence requests

Absence requests

Employees can submit absence requests, which are automatically forwarded to supervisors through the application. Once an absence request is complete, the employee is informed, and the schedule is updated automatically. The approved time off becomes visible in the work schedule immediately.

 

Easily create absence requests

Turning in absence requests from within the mobile app

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Accumulate vacation hours

Vacation hours are accumulated automatically based on contracted or worked hours. If you prefer to add vacation hours manually, this can be done through a correction. With a correction, you can also enter any initial balance for newly added employees.

 

Real-time overview of vacation hours

Easily correct vacation hours

Absence requests

Absence requests are easily added via PC or at home using the mobile app for Android and iPhone.

Leave balance

In the mobile app, employees can view their current vacation balance, hours used, and vacation accrual.

Handling requests

Absence requests are received by email or push notification in the mobile app and can be processed immediately.

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Manage all types of absences

There are several standard types of absence to choose from in Shiftbase, such as vacation and sick time. Additional types of absence can be added via the settings page. Each type has a distinct color and icon, so different types of absences are easily distinguishable from each other.

Manage existing types of absence

Add additional types of absence

Set up absence requests per type

Start managing your absence registrations online in Shiftbase today!
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Frequently asked questions

  • Absence registration is the administration of the absence of all employees within your organisation. Absence is, for instance, holidays, official holidays, days with reduced hours, compensation days and days off. All these days can be managed in an absence app of an online planning tool.

  • Using an online planning tool, the accrual of holiday hours, and keeping the staff’s days off is quite easy.

    In many cases, the absence registration software can automatically accrue absence hours based on the hours worked or on the basis of the contract hours. This will save time and prevent errors. In many cases, the available absence hours can also be managed manually. A good absence registration app will include a distinction between statutory holiday hours and those in excess of the statutory entitlement.

    Using a modern absence registration app, staff can autonomously request absence. After approval of the absence request, this will be settled immediately with the available holiday hours.

  • In an absence registration software, you can indicate the annual number of vacation hours for the employee. If an employee requests a vacation or other types of absences in the online planning, the system will automatically calculate the leave balance. This way, you no longer need paper documents or Excel. In addition, official holidays are automatically considered in the planning.

  • In case of a valid reason, an employer may reject a request for absence. In short, if an employee is not available and things will likely get out of hand, with serious consequences. These valid reasons include:

    • Submitted absence for colleagues during the same period
    • Shortage of staff due to absence of colleagues, e.g., because of illness
    • Expected extreme pressure during that specific period

    The employer is obliged to communicate any approval or rejection, substantiated in writing, within two weeks.

  • Certainly! For instance, extreme pressure that cannot be solved in any other way, or sudden absenteeism by colleagues, which seriously impedes operational management. When absence was granted by the employer but is withdrawn at a later stage, the employer can be held liable for any expenses, such as the forced cancellation of a holiday.

    • Your employees can see exactly how many vacation hours they have left and how many are taken already.
    • Employees can request their absence directly in the app.
    • The supervisor or HR manager can approve or reject the request in the app.
    • The absence registration software shows the most up-to-date planning for everyone, including those who are on a leave.
    • User-friendly to both employers and employees.

  • It certainly has, Shiftbase has an absence app containing the following functionalities:

    • Your employees can see exactly how many vacation hours they have left and how many have been taken already.
    • Employees can request their absence directly in the app.
    • You, as a supervisor or HR manager, can approve or reject the request in the app.
    • The absence registration software shows the most up-to-date planning for everyone, including those who are on a leave.
    • Mutual swapping is possible.