Not everyone can stand every post.
Licences, screening and site clearances all have to match the post. Match them from memory and someone turns up who isn't cleared to be there.
Security
Security staff scheduling, shift by shift.
Your guard clocks in at the post on their own phone. The night rate is already on those hours by the time they reach payroll.
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Join the 8,000+ shift businesses and their 250,000+ employees who chose Shiftbase.
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The problem
The schedule is a contract, not a suggestion.
Cover is what the client is paying for, and it runs through nights, weekends, and public holidays. Plan it by hand and the first sign of a gap is an empty post.
The hardest hours cost the most.
The guard finishes at six in the morning and texts you the times. You type them in again, work out the night rate on a calculator, and hope the two of you agreed.
Proof of cover arrives late.
A logbook at the post, collected weekly. By the time you can show the client the shift ran, the invoice is already out.
Employee scheduling:quality(80))
See who holds the licence before you assign the post.
Tag a licence as a skill and require it on the shift, and Shiftbase shows planners who holds it. You can also set it so that nobody without the licence can claim that shift. Shiftbase holds no expiry date on a skill, so put the certificate and its renewal date on the employee file.
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Clock in where there is no clock.
There is no kiosk on a post at midnight, so the guard uses their own phone. Restrict clocking to the post's location or a fixed IP so the hours can only start where the shift is.
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Reach a team spread across sites and shifts.
Publish and everyone has their post and start time in their app. Open shifts, swaps, and leave come in as requests instead of calls to the control room.
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Security teams that run on Shiftbase get their Spark back.
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Facility management
“The use of Shiftbase encourages employees to check their hours. If there are questions, the system can be directly consulted, and a solution offered.”
Django Stoutenburg
Operational planner at Tomingroep
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Healthcare
“Shiftbase is very user-friendly, clear, and fast. It provides us with a good work schedule for all employees at the different testing locations and for various services.”
Ramona Christiaans
Planner, GGD West-Brabant
20%
saved on time and cost
8,000+
businesses run on Shiftbase
250k+
daily users
What changes for you.
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OwnersCover you can prove.
Clock-ins as they happen, and what the approved hours cost in wages, so you know what a week of the work really takes.
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PlannersSee who is cleared before you fill the post.
Post the shift and Shiftbase shows who holds the licence. You can also set it so that nobody without the licence can claim it.
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GuardsAlways know your post and your hours.
Site, start time, shifts, and swaps in the app, with your own clocked hours visible to you.
A Friday with Shiftbase.
Security runs on continuous cover: a handover every shift, right through the night. Here is how it looks when the schedule, the hours, and the proof sit in one place.
Day handover.
The day shift clocks in at the post. The control room sees every site is manned without a phone call.
One post has no clock-in against it.
You can see that this morning rather than at the end of the month.
Night shift on.
The handover happens on the schedule, not on a scrap of paper. Night rates start counting at the same minute.
Late cover.
A gap on tomorrow's early appears. Post it now and someone cleared for the site takes it overnight.
Try it out, then decide.
Set up in a day.
Every feature is available from day one, no credit card needed. Your first week can be live tonight.
Runs on shifts.
If your business runs on shifts, the setup already matches how you plan. Invite your team, set it up, and run it on a real week.
Cancel anytime.
Monthly plans, no long contracts. If Shiftbase doesn't fit your business, you leave with your data.
Data stays in Europe.
Wage data and contracts are sensitive, so we store them on European servers under GDPR.
Want to use Shiftbase at scale?Talk to sales
Industries
Every sector plans differently.
Restaurant
Publish once, and set the takings against the hours.
Hotel
Front desk, housekeeping and F&B on one schedule.
Retail
Approve the time off and see who that leaves on the floor.
Healthcare
Sleep shifts, on-call and four kinds of time off.
Recreation
Fill a peak week from a team that is half new.
Transport
Keep depot and warehouse hours in one place.
Production
Plan the crew, not the line.
FAQ
Got questions?
Everything about running a security team on Shiftbase, and if it isn't here, our team is one message away.
To stop someone without a licence claiming a shift, require the licence as a skill on that shift. A planner can still assign anyone, so the check sits on claiming rather than on assigning. Shiftbase holds no expiry date on a skill, so store the certificate and its renewal date on the employee file and Shiftbase emails before that date passes.
Guards clock in at the post on their phone, with geolocation if you want it, or on a terminal. Hours land on the timesheet as they happen, with the clock-in and clock-out time of every shift on record.
Shiftbase takes night, weekend and public holiday uplifts from a rate card and applies them to the hours you approve, so the export carries them. A day rate and a night rate on the same day are kept apart correctly too.
Shiftbase does not show hours per client. Hours register on people and shifts, and Reports total them per employee and per department, so you see what the work costs rather than what a customer costs. Setting up a department per site comes close, but a department is an organisational unit, not a client record. What you charge for a site stays in your billing system.
Post it as an open shift. Everyone licensed and cleared for that site sees it in the app and takes it, or asks for it, depending on how you set it up.