Right next to the schedule.
The record isn't in a separate tool. Contract hours and wage are the same data your week is built from, so labour cost shows while you plan.
HR software
Your team grows. Your admin doesn't.
Everyone's details, contract, files, and notes sit on one record, next to the schedule you already run. That comes with your plan. HR Pro adds the contract and the signature when you hire.
- Card-free trial
- Free support
- Cancel anytime
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Join 8,000+ shift businesses and the 250,000+ employees they schedule in Shiftbase.
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Why Shiftbase?
From contract to first shift, with the back-and-forth taken out.
Most of it is in your plan.
Profiles, contract registration, files, notes, and bulk changes come with Shiftbase. You don't pay extra to keep your people admin in one place.
HR Pro takes the paperwork.
Shiftbase builds the contract from your template and the new hire signs it on their phone. One add-on, €1 per employee a month.
Employee records:quality(80))
Everyone who works for you, on file.
Contact details, emergency contact, team, and any custom field you add yourself sit on one record. Import your team once and it's there.
Contracts and wages:quality(80))
See what a shift costs before you plan it.
Contract type, term, hours, and wage sit on the person, so labour cost shows while you build the week. Change a wage or a contract for a whole group in one action.
Files and notes:quality(80))
Find it by name, not in your inbox.
Every contract, ID, and certificate sits on the person it belongs to, with the notes from your last conversation on the same record.
Employee sentiment:quality(80))
See how the team's doing, not just who's on.
Shiftbase tracks how people are finding the work, so a pattern shows on the record before someone hands in their notice.
Contracts and signingHR Pro:quality(80))
Written, signed, renewed, without retyping.
Shiftbase builds the contract from your template and sends it for signature through YouSign, an EU provider under eIDAS. Chatwick Coffee saves two hours a hire.
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Shift teams like yours thrive using Shiftbase.
From single sites to national chains, over 8,000 businesses keep their people records in Shiftbase.
Get in touch
Rather ask something first?
Not every question needs half an hour in the diary. Ask Tom how Shiftbase handles a team your size, or whether it does the one thing you came here for.
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Try it out, then decide.
Set up in a day.
Every feature in your plan is open from day one, no credit card needed. Your first week can be live tonight.
Runs on shifts.
If your business runs on shifts, the setup already matches how you plan. Invite your team, set it up, and run it on a real week.
Cancel anytime.
Monthly plans, no long contracts. If Shiftbase doesn't fit your business, you leave with your data.
Data stays in Europe.
Wage data and contracts are sensitive, so we store them on European servers under GDPR.
Want to use Shiftbase at scale?Talk to sales
Features
One platform to manage your shift team.
Scheduling
Build the week and publish it to your team.
Time tracking
Track hours from clock-in to approval.
Absences
Approve leave, track every balance.
Payroll preparation
Export payroll-ready hours in one click.
Performance
Plan labour against expected revenue.
Communication
Reach the whole team in one message.
Removing admin with AI
AI is not a feature, it's the engine that helps us remove admin from your life.
About Shiftbase AIHR software for a shift-based business keeps every employee's details, contract, and documents on one record, next to the schedule and the hours they work. Because shift teams change often, that record has to hold contract type, term, hours, and wage, the things that decide what a shift costs and when someone can legally work it.
Employee profiles, contract registration, files and notes per employee, bulk actions, and importing your team come with your plan. Premium adds custom fields, advanced bulk actions, employee sentiment tracking, and notifications for things like contract expiry. None of that is an add-on.
Yes. Every contract, ID, certificate, and note sits on the employee's own record, so you look someone up instead of searching a shared drive. Files are stored on European servers under GDPR.
Yes. Shiftbase notifies you before a contract runs out, so you extend it or let it end on purpose. From the end of 2026, HR Pro extends that to documents: a certificate or ID nearing its expiry flags itself and prompts a renewal.
Not if you already have an HR department and a full HR system. Personio and HoorayHR connect to Shiftbase instead. For a shift team that runs hiring without an HR department, Shiftbase plus HR Pro covers the records, the contracts, and the signing.
HR Pro is the add-on that handles hiring paperwork: a contract built from your template, e-signing, and the Dutch payroll tax form pre-filled. It is €1 per employee per month on top of your plan until January 2027, then €2, with a month's notice before the change. The first month is free, and it is live in the Netherlands and rolling out in Germany. See the HR Pro add-on price.
Yes. E-signing in HR Pro runs through YouSign, an EU-regulated trust provider under eIDAS, the European regulation that governs electronic signatures.
A small team still produces the same paperwork per person: a contract, the right hours and wage on file, documents that expire. HR software for a small business earns its place at the point where that admin sits with one person who is also running the floor. Shiftbase keeps those records next to the schedule, and HR Pro adds contracts and e-signing once hiring becomes regular.