Business Expense Spreadsheet Template

young employees going over business expenses document in meeting room

About this template

This business expenses spreadsheet template is designed to help you effectively track and manage your company's expenditures. It provides a structured and organized framework for recording, summarizing, and analyzing your expenses, enabling you to gain valuable insights into your financial performance.


Note: Please note that this template is just an example and needs to be adjusted to meet actual circumstances and requirements. If in doubt, an expert should be consulted if there are specific questions about the language and creation of the certificate.

What is the expense report template in Excel?

The expense report template in Excel is a tool for recording and managing expenses. It provides a user-friendly interface to document expenses such as travel, entertainment, and other work-related expenses. The template can be customized to accommodate different expense types and policies across a company.

What can be billed as expenses?

Expenses include a variety of expenses that employees incur as part of their professional activities. These include, among others:

  • Travel costs: Costs for flights, train journeys, rental cars and overnight stays.
  • Additional meal expenses: Costs for meals during business trips.
  • Entertainment costs: Expenses for business meals with customers or partners.
  • Small supplies and office supplies: Necessary purchases for work.

It is important that the expenses reported comply with the company's guidelines and can be supported by receipts.

Advantages of expense report template

Using an Excel expense report template offers several benefits:

  • Accuracy and Transparency: The template ensures precise recording of expenses and increases transparency in the billing process.
  • Time savings: Automated calculations and easy entry options save time when managing expenses.
  • Customizability: The template can be customized to suit the specific needs of a business.

Expense reporting guidelines

Every company should have a clear expense reporting policy. This policy defines which expenses are reimbursable, sets maximum daily rates for food and accommodation, and determines the requirements for receipts and documentation. A transparent policy helps avoid misunderstandings and ensures fair and consistent handling of expense reports.

Digital expense reports

In today's digital world, expense reporting is becoming increasingly digital. Using digital tools, receipts can be easily scanned and fed directly into the system. The Excel template can be integrated with other digital systems to provide a seamless and paperless billing process. Digital expense reports save time, reduce errors and improve clarity.



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