Make a schedule in three easy steps

Making work schedules for your business is often a time-consuming task. Employees send their availability and absence by email which often means a lot of switching between emails and spreadsheets to build your schedule.

Empty schedule in Shiftbase

Scheduling a shift

You can quickly and easily make a schedule for your team in the main menu of the Shiftbase under ‘Schedule’. On the left side you’ll see the names of the employees and at the top you’ll see the dates. When you navigate the cursor past the employees on the day you want to schedule a shift, a plus sign will appear. When you click on the plus sign a new pop-up will appear, where you can schedule the shift.

  • Scheduling based on availability and absence

  • Scheduling based on labour costs, budget, and expected turnover

Schedule shift

Adding shift details

When you see the ‘add shift’ popup on the page, the employee that is automatically selected is the employee of which you clicked, on the day of choice, paste his or her name in the schedule. It is possible to select more than one employee so you can schedule multiple employees at once. After you have selected your employees you now select the type of shift that you want to schedule. After selecting the type of shift, the start times, end times, and breaks are automatically pre-filled to match the selected shift. It is possible to edit the pre-filled start, end, and break times of the shift. It is also possible to add a description to the shift that is visible to the employee.

  • Easily repeat shifts

  • Plan your employees from a flex pool

Schedule ShiftBase

The schedule is done

Once all shifts are scheduled, you are ready to share the schedule with your employees. Changes can always be made at a later date. With the use of filters you can easily adjust the information in your schedule.