Create a schedule in three easy steps

Creating work schedules for your business can be a time-consuming task. Employees submit their availability and absence requests by email, which can leave you constantly switching between emails and spreadsheets in order to build your schedule.

Empty schedule in Shiftbase

Scheduling a shift

You can make a schedule for your team quickly and easily in the main menu of the Shiftbase under ‘Schedule’. On the left side, you will see the names of your employees, and at the top you will see the dates. When you navigate the cursor past the employees on the day you want to schedule a shift, a plus sign will appear. When you click on the plus sign a pop-up will appear, where you can schedule the shift.

  • Scheduling based on availability and absences

  • Scheduling based on labor costs, budget, and expected revenue

Schedule shift

Adding shift details

When the ‘add shift’ pop-up appears, the employee you clicked on the selected day appears automatically, so you can paste the name of the employee into the schedule. You can select more than one employee, enabling the scheduling of multiple employees at once. After you have selected your employees, you select the type of shift that you want to schedule. After selecting the type of shift, the start time, end time, and breaks are automatically pre-filled to match the selected shift. It is possible to edit the pre-filled start, end, and break times of the shift. It is also possible to add a description to the shift that is visible to the employee.

  • Easily repeat shifts

  • Plan your employees from a flex pool

Schedule ShiftBase

The schedule is done

Once all shifts are scheduled, you are ready to share the schedule with your employees. Changes can always be made at a later date. By using filters, you can easily adjust the information in your schedule.