Time card template

About this template

Excel is used by many companies to keep track of the hours worked by their employees. A time attendance sheet can be customized easily to the needs of any user. To simplify time tracking even further and to bridge the gap until you can switch to Shiftbase, we offer you this free time tracking template.



What is a time card?

A time card is an invaluable tool for tracking employee work hours, whether it’s a physical or digital form. Information can be keyed in manually or recorded with a punch card machine to accurately log when employees have clocked in and out of their shifts. Utilizing this information, employers can then determine the number of hours an employee has worked and the applicable wages or salary.

A time card can also contain information regarding any breaks taken that are not compensated (like a worker's lunch break) or exceptional circumstances that may affect the employee's pay (like sick days). The amount of information that can be captured on a time card varies depending on the type of system used by the employer.

What is a time card calculator?

A time card calculator is a tool that swiftly and accurately calculates an employee's work hours without any manual effort by utilizing the information from the time card. By calculating the beginning and end time of an employee's shift, the system can effortlessly determine their total hours worked minus any unpaid pauses. Furthermore, it will also calculate how much money they should be paid for those shifts!

Despite the ease of creating a timecard calculator in Excel, consider taking it up a notch and investing in sophisticated software or hardware applications tailored to meet your needs. The options available for this are plentiful!

What makes a timesheet and punch card calculator distinct from one another?

An employee's time at work is easily tracked with a punch card machine. Each day, the worker inserts their personal time card into the device to be stamped and marked with start and finish times.

Unlike a time card calculator, the punch card calculator uses extra machinery to compute hours from the information given. This makes its operation vastly different than that of a timecard calculator.

Effectively, a timesheet calculator and time card calculator both take the form of software that evaluates work hours depending on data entered.

Useful Read: Employee Management Software for small business - A Guide

In other words, they are essentially one and the same. The difference is that a timesheet calculator takes the raw data from timecards and converts it into readable information.

What are the advantages of using a punch card calculator?

  • Punch card calculators are incredibly helpful tools that significantly lighten the burdens of Human Resource departments.

  • With a punch card, an employee only needs to manually operate the system while the calculator automatically calculates their hours worked without inputting any information into a computer.

  • The data can then be easily transferred to a time card calculator for further analysis and accurate wage calculation.

  • This helps save businesses time, money, and effort in managing employee payrolls. Plus, it provides added security since the data is stored electronically and not manually recorded.
  • The main issue with using a punch card calculator is the cost of acquiring and maintaining the machinery. It requires an initial investment and regular maintenance to ensure it’s running smoothly, which can be rather expensive.

  • Unlike software, punch cards have a finite number of entries that can be made before they must be switched to fresh ones. Such limited capacity makes them difficult to use for large-scale data processing applications.

  • Furthermore, since the technology relies on physical cards, there’s always a risk of employees misplacing their time cards or accidentally damaging them.

Is there a better alternative to the punch card calculator?

Time card and timesheet calculators provide a contemporary, refined method for recording, saving, and computing an employee’s working hours.

The data collected is accurate and can be used to track attendance and overtime. However, other options are available if you want an improved time-tracking solution.

Online timesheet calculators have become increasingly popular in recent years due to their easy-to-use interface and convenient features, such as automatic reminders that notify employees when they need to submit their timesheets.

Additionally, these solutions can be integrated with payroll software, allowing for easier management and more accurate payroll calculations.

An online timesheet calculator is a great way to keep time records in a much more organized manner than the traditional punch-card system. With this method, employees can easily enter their own data, and managers can easily review timesheet information at any time. This also eliminates the need for employees to use paper timesheets, as all data is stored securely online.

How can businesses monitor, store, and manage time records?

It all depends on the system used. A time card or timesheet system stores data in a computer database that can be accessed and analyzed whenever needed. This makes it possible to track employee hours quickly and accurately, saving your company precious time and money.

When storing information, the punch card system relies heavily on physical cards. Once a card reaches its maximum capacity, it must be kept for later reference.


Time-tracking software is essential for Human Resource departments as it provides a more accurate and efficient way of monitoring employee time. With this software, companies can store data securely in the cloud and access it whenever needed. This eliminates the need for physical timesheets, reduces paperwork, and ensures that all records are accurately tracked and stored.

Time card calculators are also a great solution for businesses that prefer the traditional punch-card system, as it still offers some degree of accuracy and convenience, albeit at a higher cost. Ultimately, the choice between using time cards or timesheet calculators is up to you, but each option has its own distinct advantages and disadvantages.

We hope this article has given you a better understanding of time-tracking systems and the various business options available. For more information, don't hesitate to get in touch with us today. We look forward to helping your business succeed!

Time-tracking Management


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