Right next to the schedule.
The record isn't in a separate tool. Contract hours and wage are the same data your week is built from, so labour cost shows while you plan.
HR software
Your team grows. Your admin doesn't.
Everyone's details, contract, files, and notes sit on one record, next to the schedule you already run. When you hire, Shiftbase handles the contract and the signature too.
- Card-free trial
- Free support
- Cancel anytime
:quality(80))
Join 9,000+ shift businesses and the 250,000+ employees they schedule in Shiftbase.
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Why Shiftbase?
From contract to first shift, with the back-and-forth taken out.
Everything on one record.
Profiles, contract registration, files, notes, and bulk changes sit together in Shiftbase, so nothing about a person lives in a separate folder or spreadsheet.
Paperwork without the printer.
Shiftbase builds the contract from your template and the new hire signs it on their phone.
Employee records:quality(80))
Everyone who works for you, on file.
Contact details, emergency contact, team, and any custom field you add yourself sit on one record. Import your team once and it's there.
Contracts and wages:quality(80))
See what a shift costs before you plan it.
Contract type, term, hours, and wage sit on the person, so labour cost shows while you build the week. Change a wage or a contract for a whole group in one action.
Files and notes:quality(80))
Find it by name, not in your inbox.
Every contract, ID, and certificate sits on the person it belongs to, with the notes from your last conversation on the same record.
Employee sentiment:quality(80))
See how the team's doing, not just who's on.
Shiftbase tracks how people are finding the work, so a pattern shows on the record before someone hands in their notice.
Contracts and signing:quality(80))
Written, signed, renewed, without retyping.
Shiftbase builds the contract from your template and sends it for signature through YouSign, an EU provider under eIDAS. Chatwick Coffee saves two hours a hire.
Onboarding:quality(80))
Send a link. They do the rest.
The new hire fills in their own details, ID, and bank details, and you track where every starter is. In the Netherlands, the payroll tax form fills itself.
Shift teams like yours thrive using Shiftbase.
From single sites to national chains, over 9,000 businesses keep their people records in Shiftbase.
Get in touch
Rather ask something first?
Not every question needs half an hour in the diary. Ask Tom how Shiftbase handles a team your size, or whether it does the one thing you came here for.
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Try it out, then decide.
Set up in a day.
You can start on day one, no credit card needed. Your first week can be live tonight.
Runs on shifts.
If your business runs on shifts, the setup already matches how you plan. Invite your team, set it up, and run it on a real week.
Cancel anytime.
Monthly plans, no long contracts. If Shiftbase doesn't fit your business, you leave with your data.
Data stays in Europe.
Wage data and contracts are sensitive, so we store them on European servers under GDPR.
Want to use Shiftbase at scale?Talk to sales
Features
One platform to manage your shift team.
Scheduling
Build the week and publish it to your team.
Time tracking
Track hours from clock-in to approval.
Absences
Approve leave, track every balance.
Payroll preparation
Export payroll-ready hours in one click.
Labour costs
Plan labour against expected revenue.
Communication
Reach the whole team in one message.
Removing admin with AI
AI is not a feature, it's the engine that helps us remove admin from your life.
About Shiftbase AIHR software for a shift-based business keeps every employee's details, contract, and documents on one record, next to the schedule and the hours they work. Because shift teams change often, that record has to hold contract type, term, hours, and wage, the things that decide what a shift costs and when someone can legally work it.
For HR, Shiftbase covers employee profiles with your own custom fields, contract registration, files and notes per employee, and employee sentiment tracking. You import your team once, change records in bulk, and get a notification before a contract expires. When you hire, Shiftbase builds the contract from your template and the new hire signs it on their phone.
Yes. Every contract, ID, certificate, and note sits on the employee's own record, so you look someone up instead of searching a shared drive. Files are stored on European servers under GDPR.
Yes. Shiftbase notifies you before a contract runs out, so you extend it or let it end on purpose.
Not if you already have an HR department and a full HR system. Personio and HoorayHR connect to Shiftbase instead. For a shift team that runs hiring without an HR department, Shiftbase covers the records, the contracts, and the signing.
Shiftbase takes care of the paperwork around hiring: a contract built from your template, e-signing, and the Dutch payroll tax form pre-filled. The new hire fills in their own details, ID, and bank details. Hiring a new person takes about fifteen minutes.
Yes, e-signing in Shiftbase is legally valid. It runs through YouSign, an EU-regulated trust provider under eIDAS, the European regulation that governs electronic signatures.
A small team still produces the same paperwork per person: a contract, the right hours and wage on file, documents that expire. HR software for a small business earns its place at the point where that admin sits with one person who is also running the floor. Shiftbase keeps those records next to the schedule and, once you hire regularly, also writes the contracts and gets them signed.
Keep reading
Contracts, records and policy, in one place.
- Downloads
Employee offboarding Checklist.
Download the employee offboarding template and ensure a seamless offboarding process.
- Glossary
Employee Onboarding Process.
The employee onboarding process covers everything from a new hire's first day to full productivity.
- Blog
Employment contract template for shift workers.
A standard employment contract template won't cover shift workers.
- Downloads
Employee Turnover calculator excel template.
Download our free employee turnover calculator template and discover the true costs of employee turnover in your business.
- Glossary
Employee Offboarding.
Here's what UK employers need to do.
- Blog
Before their first shift.
What new hire paperwork do UK employers legally need?