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Employee scheduling

Employee scheduling software for shift-based teams

Trusted by 8,000+ businesses to build clear schedules fast — with availability, leave, and shift rules already in place — and keep them running after publish with swaps and open shifts handled in one place.

Schedule Page - ZigZag 1 - EN

Staff rota software

Your rota should not take all week

Too many teams still build the rota in Excel, publish it, then spend the rest of the week fixing changes in messages. Shiftbase helps you create schedules faster, adjust shifts easily, and keep everyone aligned.

Use templates and recurring shifts to publish rotas faster

Drag and drop shifts when someone calls in sick or availability changes

Build with availability, leave, and compliance already in view

Make one update and the whole team sees the latest rota

Try for free
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Shift scheduling software

Build a schedule that stays done

Publishing the schedule should not start a week of fixes. Shiftbase lets your team handle swaps, open shifts, and availability in the app, so changes stop routing back through you.

Let staff swap shifts without creating message chaos

Fill open shifts fast with the right available people

Approve changes in one place instead of chasing updates

Keep one live schedule everyone can trust

Try for free
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Employee scheduling app

The schedule should not run through your phone

Shiftbase gives your team one place to check shifts, swap shifts, share availability, and request leave. You stay in control, without becoming the person everything runs through.

Staff check shifts, swaps, and leave in one mobile app

Approve requests in one tap instead of chasing messages

Everyone sees the latest schedule the moment it changes

See who’s scheduled, working, or off in real time

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Open shift management

Fill gaps fast when plans change

Someone calls in sick or demand picks up. Shiftbase helps you fill open shifts fast and keep coverage clear without the usual scramble.

Invite available staff to claim open shifts fast

Approve swaps and replacements in seconds

Use flex pools to stay covered across locations

See uncovered shifts before they turn into problems

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One live view of every team, shift, and location

  • All schedules in one view

  • See coverage at a glance

  • Use flex pools across locations

  • Assign shifts by skills or role

  • Fill open shifts fast

  • Staff swap shifts easily

  • Staff provide availability via app

  • Easy drag and drop planning

  • Register leave and absences

  • Local labour law compliance

  • Plan staffing with weather insights

  • See schedule changes in real time

Your schedule should not break payroll

Shiftbase connects scheduling, time tracking, leave, and payroll in one flow, so approved hours move through cleanly and admin does not pile up at the end of the week.

You’ve got better things to do than fight your schedule.

Here’s what changes in the first 30 days with Shiftbase

Today

Start fast, without rebuilding everything

  • Build your first schedule in minutes
  • Import your team, availability, and leave
  • Share shifts in the app from day one
Day 7

The schedule stops coming back to you

  • Staff update availability themselves
  • Shift swaps and leave requests go digital
  • You approve changes without chasing messages
Day 30

You’re back in control

  • See every shift and change in one live view
  • Keep coverage clear across teams and locations
  • Run scheduling without everything routing through you
review

“We are happy with Shiftbase because all our employees can easily view the schedule and indicate their availability in the app! And the customer service is helpful and responds quickly to all our questions.”

Sabrina Barten

HR-employee at Flying Tiger Copenhagen

See how much admin your schedule is really creating

Try Shiftbase free for 14 days and build a schedule your team can manage without everything coming back to you.

Fits into the tools your team already runs on

Shiftbase connects with your HR, payroll, and POS systems, so schedules, hours, and leave keep moving without extra admin or messy handovers.

Lightspeed
Personio
Vectron
Wagestream
Untill
Formitable
Formitable
Piggy

Built for teams that run on shifts

From hospitality to retail and production, Shiftbase helps teams build schedules faster, handle changes without the usual back-and-forth, and stay in control across every location.

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Frequently Asked Questions

Can't find the answer to your question here? We're happy to help you further.

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What is the best employee scheduling software for shift-based teams?

The best employee scheduling software helps you build schedules fast, handle changes without the usual back-and-forth, and keep every team member on the latest version. Shiftbase is built for shift-based teams that want to replace spreadsheets, reduce admin, and manage swaps, availability, leave, and hours in one place.

Is there employee scheduling software with employee self-service?

Yes. Shiftbase gives employees a self-service app where they can check shifts, swap shifts, share availability, and request leave. Managers stay in control by approving changes, without becoming the person everything runs through.

Can employee scheduling software help teams move away from Excel?

Yes. Shiftbase helps teams move away from spreadsheets by bringing scheduling, availability, leave, and shift changes into one live system. Instead of publishing a rota and then fixing updates in Excel, messages, and separate notes, managers can build schedules faster and keep everyone working from the latest version.

Does employee scheduling software work for small and medium-sized businesses?

Yes. Shiftbase works well for SMEs that need a faster way to schedule staff, manage last-minute changes, and keep teams aligned across shifts or locations. It is especially useful for businesses that have outgrown Excel and need more control without adding complexity.

What is the best employee scheduling software for restaurants, hotels, and retail teams?

Restaurants, hotels, and retail teams usually need the same things: fast rota building, easy shift changes, mobile access for staff, and a clear view of coverage. Shiftbase is designed for shift-based teams that need to keep schedules running smoothly in fast-moving environments.

Does staff rota software include absence management?

Yes. Shiftbase combines staff rota software with absence and leave management, so managers can see who is available, who is off, and where gaps might appear before publishing the schedule. That makes it easier to build rotas that actually work in practice.

Is there staff rota software with mobile access?

Yes. Shiftbase includes a mobile app where staff can view rotas, swap shifts, update availability, and request leave. Managers can approve requests quickly and make sure everyone is working from the latest schedule.

Does workforce management software connect with payroll?

Yes. Shiftbase connects scheduling with time tracking, leave, and payroll, so approved hours move through more cleanly and admin does not build up at the end of the week. That helps teams reduce manual handovers between scheduling and payroll.

What should I look for in rota management software?

Look for rota management software that does more than help you publish a schedule. The best tools also help your team manage swaps, open shifts, availability, and leave in one place, while giving managers a live view of what is covered, changed, or still open. That is what helps the schedule stay done after publish.

How does Shiftbase reduce admin time and improve accuracy?

By automating key tasks: shift swaps, absence tracking, compliance checks, and payroll data are handled efficiently. The system reduces manual errors and frees your team to focus on what matters.

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Run your business, not your admin

Scheduling that makes sense. Time tracking that just works. 100% designed for deskless teams.

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