The benefits of employee scheduling software

Employee scheduling software is increasingly used to create work schedules. Scheduling is time-consuming and is often a complicated task. By using our planning software, you can easily and quickly create work schedules with an overview on expected costs.

Schedule ShiftBase

Create a schedule quickly and easily

With Shiftbase, you can easily set up repeating as well as standard shifts, which can be dragged and dropped into a schedule.

Recurring shifts

Scheduling a recurring shift can be done by adding a shift and making it recur for a specified period. Based on this, you can make a schedule template, which can be easily adjusted when needed. With recurring shifts, you pick which set weekdays to schedule, and an end date for the schedule.

  • Drag-and-drop shifts

  • Recurring shifts

  • Multiple timesheet views



Employees can indicate their availability via mobile app or PC, and it is then displayed in the work schedule, enabling the planner to take this into account easily. Additionally, supervisors can enter availability on an employee’s behalf

Availability reminders

The software features availability reminders so employees do not forget to update their availability.

  • A clear overview of available employees

  • Automatically send availability reminders

Open Shift

Open shifts

With open shifts, you can send employees an invitation for a particular shift. The planner determines which employees are invited, sending an email and push notification to let them know. The first employee to confirm the shift is automatically scheduled.

  • Inviting employees to pick up a shift

  • Let employees schedule their own shifts

Required Shifts

Required shifts

It is possible to set the required occupation in the work schedule. For example, you could indicate the minimum, maximum, or the exact number of shifts to be scheduled. With required shifts, you can easily check whether the final schedule meets the desired occupancy.

  • A schedule that always meets the set criteria

  • Clear overview of the shifts to be planned



Employee absence is easily visible in the schedule, allowing the planner to take them into account right away. Each absence is displayed in a color that corresponds to the absence type.

  • Absences are displayed in the work schedule

  • Every absence type is displayed in a distinct color

Scheduling employees in Shiftbase

  • Easy-to-use drag-and-drop shifts

  • Employees have access to the newest schedule

  • Features many possibilities

  • Free-to-use app for iPhone and Android devices

Shiftbase Schedule Week

All the advantages of using Shiftbase

Below, you will find an overview of the main functions of our employee scheduling software

Open shifts

Invite employees to take over open shifts by emailing them and sending a push notification.

Required shifts

Specify the shifts the timesheet must include per day. This way you will always meet the desired occupancy.


Let employees specify their availability so planners can create a suitable work schedule easily.

Shift exchange

Let employees exchange shifts, either with or without the approval of a planner.


Create an employee schedule based on skill sets, which can be linked to shifts and employees.


View the weather forecast in the schedule so you can easily adjust the occupancy based on the circumstances.


You can easily make changes to the timesheet by dragging and dropping shifts in the employee schedule.


Easily publish employee schedules and share them by email or push notification with your employees.


View all absences in the schedule so you can easily keep them in mind when planning shifts.

Shiftbase Mobile My Schedule

Easily schedule shifts on the go

With our mobile app, you have insight into employee schedules. In the app, you can adjust shifts in the schedule while on the go, see how many shifts are still open, and approve exchange requests.

  • View the overall schedule

  • Specify availability

  • Link via iCal possible

  • Scheduling shifts

  • Accept exchange requests

  • View open shifts