Create a schedule quickly and easily
With Shiftbase, you can easily set up repeating as well as standard shifts, which can be dragged and dropped into a schedule.
Recurring shifts
Scheduling a recurring shift can be done by adding a shift and making it recur for a specified period. Based on this, you can make a schedule template, which can be easily adjusted when needed. With recurring shifts, you pick which set weekdays to schedule, and an end date for the schedule.
Drag-and-drop shifts
Recurring shifts
Multiple timesheet views
Availability
Employees can indicate their availability via mobile app or PC, and it is then displayed in the work schedule, enabling the planner to take this into account easily. Additionally, supervisors can enter availability on an employee’s behalf.
Availability reminders
The software features availability reminders so employees do not forget to update their availability.
A clear overview of available employees
Automatically send availability reminders
Easily create schedules and track hours worked
The advantages of employee scheduling software are, for example, that the availability and absence of employees is shown in the schedule. Also, the expected wage costs and scheduled hours are visible, so that the planner has insight into the occupation. Because the software runs online, employee can always access the schedule using the mobile app or on a desktop.
Wage
In strategic personnel planning, the expected labor costs can be calculated. Projected costs can be viewed per employee, per day, or per month, in addition to weekly team cost projections.
Forecast
Expected turnover can be added to planning, making it possible to see the percentage of labor costs in the employee schedules. Shiftbase then allows the creation of a schedule based on the percentage of labor costs.
Budget
Set maximum budget for a schedule, based on either time or salary. When the projected costs exceed the budget, a notification is sent to the planner.
Exchanging shifts
Employees can swap shifts among themselves with the approval of the scheduler. When an employee clicks on a shift, an exchange request can be sent to selected employees. Once one of the selected employees accepts the shift, the planner is notified. As soon as the exchange request is approved, the shift is automatically changed in the schedule.
Allow employees to provide their own replacements
With the approval of the scheduler
Open shifts
With open shifts, you can send employees an invitation for a particular shift. The planner determines which employees are invited, sending an email and push notification to let them know. The first employee to confirm the shift is automatically scheduled.
Inviting employees to pick up a shift
Let employees schedule their own shifts
Required shifts
It is possible to set the required occupation in the work schedule. For example, you could indicate the minimum, maximum, or the exact number of shifts to be scheduled. With required shifts, you can easily check whether the final schedule meets the desired occupancy.
A schedule that always meets the set criteria
Clear overview of the shifts to be planned
Easily schedule shifts on the go
With our mobile app, you have insight into employee schedules. In the app, you can adjust shifts in the schedule while on the go, see how many shifts are still open, and approve exchange requests.
View the overall schedule
Specify availability
Link via iCal possible
Scheduling shifts
Accept exchange requests
View open shifts