Online Employee Scheduling Software

Quickest and easiest scheduling tool

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14 day trial, free support, no payment details required


The benefits of employee scheduling software

Employee scheduling software is increasingly used to create work schedules. Scheduling is time-consuming and is often a complicated task. By using our planning software, you can easily and quickly create work schedules with an overview on expected costs.


Create a schedule quickly and easily

With Shiftbase, you can easily set up repeating as well as standard shifts, which can be dragged and dropped into a schedule.

Recurring shifts

Scheduling a recurring shift can be done by adding a shift and making it recur for a specified period. Based on this, you can make a schedule template, which can be easily adjusted when needed. With recurring shifts, you pick which set weekdays to schedule, and an end date for the schedule.

Drag-and-drop shifts

Recurring shifts

Multiple timesheet views



Employees can indicate their availability via mobile app or PC, and it is then displayed in the work schedule, enabling the planner to take this into account easily. Additionally, supervisors can enter availability on an employee’s behalf.

Availability reminders

The software features availability reminders so employees do not forget to update their availability.

A clear overview of available employees

Automatically send availability reminders


Easily create schedules and track hours worked

The advantages of employee scheduling software are, for example, that the availability and absence of employees is shown in the schedule. Also, the expected wage costs and scheduled hours are visible, so that the planner has insight into the occupation. Because the software runs online, employee can always access the schedule using the mobile app or on a desktop.


Set maximum budget for a schedule, based on either time or salary. When the projected costs exceed the budget, a notification is sent to the planner.


Exchanging shifts

Employees can swap shifts among themselves with the approval of the scheduler. When an employee clicks on a shift, an exchange request can be sent to selected employees. Once one of the selected employees accepts the shift, the planner is notified. As soon as the exchange request is approved, the shift is automatically changed in the schedule.

Allow employees to provide their own replacements

With the approval of the scheduler


Open shifts

With open shifts, you can send employees an invitation for a particular shift. The planner determines which employees are invited, sending an email and push notification to let them know. The first employee to confirm the shift is automatically scheduled.

Inviting employees to pick up a shift

Let employees schedule their own shifts


Required shifts

It is possible to set the required occupation in the work schedule. For example, you could indicate the minimum, maximum, or the exact number of shifts to be scheduled. With required shifts, you can easily check whether the final schedule meets the desired occupancy.

A schedule that always meets the set criteria

Clear overview of the shifts to be planned

Open shifts

Invite employees to take over open shifts by emailing them and sending a push notification.

Required shifts

Specify the shifts the timesheet must include per day. This way you will always meet the desired occupancy.


Let employees specify their availability so planners can create a suitable work schedule easily.

Shift exchange

Let employees exchange shifts, either with or without the approval of a planner.


Create an employee schedule based on skill sets, which can be linked to shifts and employees.

Weather forecast

View the weather forecast in the schedule so you can easily adjust the occupancy based on the circumstances.


You can easily make changes to the timesheet by dragging and dropping shifts in the employee schedule.


Easily publish employee schedules and share them by email or push notification with your employees.


View all absences in the schedule so you can easily keep them in mind when planning shifts.

Calendar sync

Link the schedule via iCal with your personal calendar from Outlook, Google or Apple.

Working Hours Act

Real-time monitoring of the schedule for the Working Hours Act, so you can take this into account during planning.


You have instant insight into wage costs and budgets during the creation of a schedule.


Easily schedule shifts on the go

With our mobile app, you have insight into employee schedules. In the app, you can adjust shifts in the schedule while on the go, see how many shifts are still open, and approve exchange requests.

View the overall schedule

Specify availability

Link via iCal possible

Scheduling shifts

Accept exchange requests

View open shifts

Start today with Shiftbase’s free employee scheduling software!

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