The schedule lives in a group chat.
Your Tuesday regular swaps her shift with the Thursday one, tells you both, and neither of them tells the schedule.
Cafés
A small team, planned in the time it takes to pull a coffee.
Your team works roughly the same days every week, until somebody's timetable changes. They set their own availability in the app, and the week rebuilds around it instead of around your memory.
- Card-free trial
- Free support
- Cancel anytime
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Join the 8,000+ shift businesses and their 250,000+ employees who chose Shiftbase.
4.4/5from
The problem
Small team, most admin per head.
Twelve people, six of them students, one of you doing the schedule between the machine and the counter. There is no back office to hand it to, so every hour on admin is an hour off the floor.
Hours are guessed, not counted.
A note by the till, a memory of who stayed late. Then you reconstruct the month for the bookkeeper on a Sunday.
Every term brings a new schedule.
Timetables change, someone graduates, someone else starts. You rebuild availability from scratch three times a year.
Employee scheduling:quality(80))
Build the standing week once, and copy it forward.
When someone's availability changes, they change it themselves, and you see it before you publish rather than after.
Mobile app:quality(80))
The whole team in one place, not one group chat.
Publish and everyone has the schedule on their phone. Availability, swaps, and time off come to you as requests you approve with a tap, instead of messages you have to remember.
Time tracking:quality(80))
Hours counted as they happen.
Your team clocks in on a tablet by the counter or on their own phone. Breaks and overtime land on the timesheet with the clock-in, so nobody rebuilds the month from memory.
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Cafés that run on Shiftbase get their Spark back.
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Restaurants
“That’s all built into the onboarding process now. Employees simply can’t forget what they need to submit.”
Thomas Hoare Chatwick
Co-Founder, Chatwick Coffee & Bakery
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Restaurants
“The most valuable thing for me is time, not money. Whenever I can save time, that really matters.”
Vic Gruntjes
Head Chef and Co-Owner
8,000+
businesses run on Shiftbase
250k+
daily users
#1
workforce software in NL
What changes for you.
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OwnersBack behind the counter.
The schedule, the hours, and the pay prep in one place, so your evenings go back to being evenings.
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Shift leadsCover Saturday without the group chat.
Post the open shift and the people who can work it see it first. Confirmed before you have finished wiping down.
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BaristasSet when you can work, once.
Add the hours you can work each week in the app, and change them when your week changes. Swap a shift with a colleague without anyone ringing the owner.
ASaturdaywith Shiftbase.
A café week is long and thin: early opens, a rush you can set your watch by, and a close that always runs over. Here is how a Saturday looks when it all sits in one place.
Open.
The opener clocks in on the tablet. You're still at home and you can see it happened.
A no-show.
Post the open shift from your phone. The two people free this morning get it, and one takes it.
The rush.
Everyone rostered is on. Nobody is checking a group chat to work out whether they're meant to be here.
Close.
The last clock-out lands on the timesheet. Hours, breaks, and surcharges are already counted for payroll.
Try it out, then decide.
Set up in a day.
Every feature in your plan is open from day one, no credit card needed. Your first week can be live tonight.
Runs on shifts.
If your business runs on shifts, the setup already matches how you plan. Invite your team, set it up, and run it on a real week.
Cancel anytime.
Monthly plans, no long contracts. If Shiftbase doesn't fit your business, you leave with your data.
Data stays in Europe.
Wage data and contracts are sensitive, so we store them on European servers under GDPR.
Want to use Shiftbase at scale?Talk to sales
Industries
Every sector plans differently.
Restaurant
Publish once, and set the takings against the hours.
Hotel
Front desk, housekeeping and F&B on one schedule.
Retail
Approve the time off and see who that leaves on the floor.
Healthcare
Sleep shifts, on-call and four kinds of time off.
Recreation
Fill a peak week from a team that is half new.
Transport
Keep depot and warehouse hours in one place.
Production
Plan the crew, not the line.
FAQ
Got questions?
Everything about running a café team on Shiftbase, and if it isn't here, our team is one message away.
That's exactly who it's built for. There is a free plan to start on, and you pay per employee, so a small team stays a small bill.
They can use the app, or clock in on a shared tablet by the counter with a personal PIN. Whichever fits your counter.
They set the hours they can work each week in the app, and it stays that way until they change it. When you build the next schedule it's already there, so a new term doesn't mean a new spreadsheet.
Yes. Worked hours, surcharges, and leave export payroll-ready, so your bookkeeper or payroll provider gets one clean file instead of a photo of a notebook.
An afternoon. Add your team, save one normal week as a template, and the next schedule builds off it.