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THE OLD WAY
Every site does it its own way.
- The same person exists twice, at two sites.
- Fill a gap by ringing round other managers.
- Chase four managers for four spreadsheets.
- Reconcile every site by hand before payroll closes.
Join the 8,000+ shift businesses and their 250,000+ employees who chose Shiftbase.
4.4/5from
The problem
Four tools that don't talk to each other.
Someone approves time off and forgets to update the balance. The sick call arrives in WhatsApp at 6am, never reaches the schedule, and you build next week without knowing two people are away.
WITH SHIFTBASE
Every site does it the same way.
- One employee record, scheduled at any site they work.
- Post the gap as an open shift and approve the claim.
- Compare every department across locations in one table.
- Each site exports to its own payroll cost centre.
Employee scheduling:quality(80))
Every manager sees the cost of their own week.
Set a budget per department per location. As each manager builds their schedule, Shiftbase shows the expected labour cost against forecast turnover for that site. In Insights you see all of it at once, with a column per location and a totals row.
Open shifts:quality(80))
Cover a gap at one site with people from another.
Somebody calls in sick at the Rotterdam store. Post it as an open shift and anyone qualified across your sites can claim it in the mobile app. An approved absence turns the vacated shift into an open shift on its own, so the manager approves rather than coordinates.
Time tracking and payrollPremium:quality(80))
Hours and pay come out right in every site.
Every location maps to its own payroll cost centre. The published schedule becomes the timesheet baseline, deviations surface without anyone hunting for them, and approved hours export to Nmbrs, AFAS, Loket, or DATEV. On Premium, draw a geofence around each site so people clock in where they're standing.
Rollout:quality(80))
It spreads location by location.
Add a site in a couple of clicks. The first department under it arrives with a team, a default shift, and your notification rules already applied, so the next location starts where the last one ended up. No rollout project, no training programme, no consultant on the invoice.
Chains your size already run multiple sites in Shiftbase.
Retail groups, hospitality chains, and care organisations running anywhere from three sites to a few dozen.
Proven across sites, not just inside one.
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AbsenceService SMBs
Three shift-based teams got rid of the absence bottleneck
- less time on hours & absence admin
- -50%
- planners now just approving
- 6 → 4
3 businesses · 4 min read
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Time trackingService SMBs
Three businesses let their staff clock themselves in
- less time on hours admin
- -30%
- monthly hours check
- 16× faster
3 businesses · 4 min read
8,000+
businesses across Europe run on Shiftbase
250,000+
people use Shiftbase every day
#1
workforce software in the Netherlands
8,000+ customers got their Spark back using Shiftbase.
Shift-based businesses, right across Europe.
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FAQ
Got questions?
Everything about running several sites on Shiftbase - and if it's not here, our team is one message away.
Yes. Someone has one employee record and can be scheduled at any site they work, so their hours, contract, and time-off balance stay in one place instead of being kept twice.
Post it as an open shift. Anyone qualified across your locations can claim it in the mobile app, and the manager approves rather than rings round. An approved absence turns the vacated shift into an open shift on its own.
Yes. Budgets are set per department per location, and each site maps to its own cost centre, so a group export does not have to be split by hand afterwards.
On Premium, draw a geofence around each location and clock-ins only register where the work happens. You can also tie a location to a fixed IP address instead.
No. Add a site in a couple of clicks and its first department arrives with a team, a default shift, and your notification rules applied - so the next location starts where the last one ended up.
Insights gives you a column per location with a totals row, so you compare every department across sites in one table rather than collecting spreadsheets from four managers.