Time tracking

Correct hours before you pay them out.

Time tracking in Shiftbase runs alongside the schedule: your team clocks in from the app, the browser, or a tablet at the door. Breaks, rounding, and surcharges are worked out during the shift, so you approve hours instead of entering them again. Set up in a day, no implementation project.

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A day of timesheets in Shiftbase: one shift flagged for a late clock-out, the rest ready to approve

Join 8,000+ shift-based businesses and their 250,000+ employees.

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Why Shiftbase?

Three things a spreadsheet can't do.

Time tracking in Shiftbase starts from the schedule you already built, so the hours arrive with context: who was scheduled, who clocked in, and where the two don’t match.

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Clocking in the way it should.

Phone, browser, or a shared tablet at the door with a personal PIN. On Premium, staff can only clock in inside the radius you set.

Set the break rules once.

Break rules, rounding, and surcharges live in Settings and hold for every shift after that. Nobody works them out by hand again.

Payroll-ready in one click.

Approve the week and export it, by file or straight into your payroll software. No retyping, no second system needed.

Clocking in

See who's in without walking the floor.

Staff clock in and out on their own phone, in the browser, or on a shared tablet at the door with a personal PIN. One screen shows who's in, who's on break, and who hasn't shown up yet.

No more working out Sunday rates by hand.

Breaks are worked out per department, by shift length or time of day. Set rounding, rate cards, and premiums for a Sunday, a night, or overtime once, and they hold for every shift after that.

A rate card and break rules being set: start and end time, payout percentage, minimum and maximum duration, paid and unpaid break

Timesheet review

Approve the week, not every separate shift.

Shifts that match the schedule you approve in one go. What's left is the exceptions: a late clock-in, a missing break, a shift nobody worked. Those are the ones worth your Friday.

A shift ready for approval with its start, end and paid break, and the option to approve the whole week at once

Schedule to timesheet

Planned and worked, side by side.

Every published shift becomes the baseline for the hours. You see the difference between what you planned and what happened while you can still do something about it.

One export, and the day is closed.

Approved hours, surcharges, and absence go out as one export, by file or automatically to software like Nmbrs, AFAS, or Loket. Close a day and nobody can book hours to it.

Turn the tablet at the door into a punch clock.

Kiosk turns a tablet, laptop, or phone into a shared punch clock. It starts on Basic with one device. Premium and Enterprise run as many as you like. Staff clock in with their own PIN, the hours land on the timesheet, and nobody has to remember what time they started.

See the punch clock

A tablet at the door as a punch clock: the time on the left, the staff list to tap your name on the right

Teams that stopped rebuilding the week.

Over 8,000 businesses run their hours in Shiftbase, from single sites to national chains.

“It’s very convenient to clock in on your own phone, location-based. Now I have insight into whether everyone is starting on time.”

Liset Schiphorst

Operational Manager at Bomenbezorgd, Bomenbezorgd.nl

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Interactive demo

Click around like it's already yours.

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Get in touch

Rather ask something first?

Not every question needs half an hour in the diary. Ask Tom how Shiftbase handles a team your size, or whether it does the one thing you came here for.

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Tom takes these questions all day, alongside the rest of the sales team. Ask anything, including what Shiftbase doesn't do. Monday to Friday, 09:00 to 17:00 CET.

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Integrations

Works with the tools you already use.

Schedules and hours rarely stay in one place. Connect payroll, HR, and your POS, and the week you planned lands where it needs to.

Try it out, then decide.

Let your team clock in for two weeks, then approve the week and export it. If you're still checking a paper timesheet next to it, it costs you nothing.

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Set up in a day.

Every feature is available from day one, no credit card needed. Your first week can be live tonight.

Runs on shifts.

If your business runs on shifts, the setup already matches how you plan. Invite your team, set it up, and run it on a real week.

Cancel anytime.

Monthly plans, no long contracts. If Shiftbase doesn't fit your business, you leave with your data.

Data stays in Europe.

Wage data and contracts are sensitive, so we store them on European servers under GDPR.

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Features

One platform to manage your shift team.

Scheduling

Build the week and publish it to your team.

Absences

Approve leave, track every balance.

HR

Contracts and employee records in one place.

Payroll preparation

Export payroll-ready hours in one click.

Labour costs

Plan labour against expected revenue.

Communication

Reach the whole team in one message.

Removing admin with AI

AI is not a feature, it's the engine that helps us remove admin from your life.

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FAQ

Got questions?

Everything about time tracking in Shiftbase. If your question isn't here, send us a message.

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Yes. On their phone, in the browser, or on a shared tablet with a personal PIN. On Premium you can set clock locations, so a clock-in only counts inside the radius you draw.

The shift shows up as a conflict on the timesheet instead of turning into an estimate. You fix it while people still remember the day.

Yes. Break rules run per department, by shift length or time of day. Basic covers break calculation, rounding, and basic surcharges. Premium adds surcharge rules per contract type, meal registration, and closing a day so nobody can book hours to it.

Yes, but by hand. On Free your team types their hours into the timesheet and you approve them yourself. Free has no clocking in and out, no break rules, no surcharges and no automatic approval; those start on Basic, and advanced surcharges on Premium.

Shiftbase does not run payroll itself. It prepares the hours and hands them over: approved hours leave as a file, or through a payroll connection. Nmbrs, Loket, AFAS, Exact Online and SD Worx read them, and for DATEV there is a compatible export. Nobody retypes a line.

Yes, in the app: hours, breaks, overtime, and their balance. Fewer questions land on you at the end of the month.

Time tracking software records the hours your team actually works and turns them into payroll-ready figures, and in the UK it is often sold as a clocking in system or as timesheet software. In Shiftbase the schedule is the timesheet baseline, so your team clocks in from a phone, a shared tablet or the browser and anything that differs from the plan surfaces as a conflict instead of a guess. Breaks, rounding and surcharges run on rules you set once.

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